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My Studies

Many students will be struggling to balance working from home with caring for children, or are key workers who are asked to take extra shifts and all of us coming to terms with the new restrictions. 

The University is working hard to ensure that you will be able to continue with your course and graduate, but we realise that these are difficult times for all.

We have collated some key information to help answer any questions you may have about how COVID-19 may affect your studies.

**NEW** Will the University’s campuses be open in September?

UWTSD’s campuses will be open and ready to start teaching at the beginning of the new academic year and we look forward to welcoming new and returning students.  

 Our planning is subject to Welsh Government directives and the coronavirus context at the time.  We will continue to inform you of what this means for you and your choice of programme.

We are planning a blended delivery pattern which means a combination of on-campus teaching as well as online delivery. 

**NEW** What arrangements are in place for teaching from September?

UWTSD students can be reassured that our blended approach to learning and teaching will ensure a seamless transition from face-to-face to online delivery as future circumstances dictate ensuring that you are able to complete your studies as planned.

Earlier this year the University transferred all of its teaching online, adjusted assessments, and took the necessary steps to ensure that the vast majority of our students were able to either complete their awards or progress to the next level of study.

Building on our current experience, we are looking to deliver the very best educational experience for our students integrating face-to-face teaching on campus with online delivery. We want to ensure that we offer a flexible, creative learning environment that makes the best use of the students’ time on campus and supports practical learning and social activities within the social distancing government guidelines.

We are considering all possible approaches to timetabling including a staggered approach to reduce pinch points in order to ensure that we can offer as many face-to-face learning opportunities as possible.

**NEW** Will specialist learning spaces be available from September including libraries?

We are prioritising opening specialist learning spaces and are working on opening facilities such as libraries that support your learning where it is safe and appropriate to do so.

What safety measures will be in place to safeguard students and staff?

The safety and welfare of students and staff is a top priority and we will have a range of safety measures in place on all campuses.

Shared spaces are being carefully managed to ensure health and safety standards, including physical distancing measures, prioritising small groups for teaching, additional room cleaning breaks between sessions, and the installation of appropriate signage and hygiene stations.

What arrangements are in place for teaching?

UWTSD students can be reassured that our blended approach to learning and teaching will ensure a seamless transition from face-to-face to online delivery as future circumstances dictate ensuring that you are able to complete your studies as planned.

 Earlier this year the University transferred all of its teaching online, adjusted assessments, and took the necessary steps to ensure that the vast majority of our students were able to either complete their awards or progress to the next level of study. Building on our current experience, we are looking to deliver the very best educational experience for our students integrating face-to-face teaching on campus with online delivery.

We are considering all possible approaches to timetabling including a staggered approach to reduce pinch points in order to ensure that we can offer as many face-to-face learning opportunities as possible.

 We want to ensure that we offer a flexible, creative learning environment that makes the best use of the students’ time on campus and supports practical learning and social activities within the social distancing government guidelines.

What if there’s a second wave of Coronavirus?

UWTSD students can be reassured that our blended approach to learning and teaching will ensure a seamless transition from face-to-face to online delivery as future circumstances dictate ensuring that you are able to complete your studies as planned.

How do I enrol?

Enrolment will be online as normal.  You will receive information via the Hwb – our student support centre.

Will I miss out on the University social experience?

Plans are in place for a full virtual Welcome and Induction Experience for new students with an emphasis on building a vibrant learning community on or off-campus, with some face-to-face activities where safe and appropriate.

The University is supporting the Students' Union in holding physical and virtual welcome events.

We have developed an App for students to download which will signpost to the Welcome Packs.

Updated Regulations videos

Academic regulations describe how we make decisions about whether you pass your studies. We have made some important changes to make sure you’re not disadvantaged.

Regulations are challenging to explain at the best of times, so if you’re still unsure after watching these videos please do get in touch.


Contingency Regulations

Extenuating Circumstances

No Detriment approach

Taught Postgraduate Programmes

Postgraduate Research Programmes

Accelerated courses

Accredited courses

Important Regulations Update

The University will apply its contingency regulations and a no detriment approach to ensure that you receive an award that accurately reflects your academic attainment during your time on the course unimpaired by the current Covid-19 crisis.

Our contingency regulations will provide a safety net and allow you to progress or complete your studies even if the consequences of Covid-19 limits your ability to engage, without detriment to the work that you have already completed.

In addition to the widespread measures already in place (e.g contingency regulations and adapted extenuating circumstances processes), we will also adopt a no detriment approach. This will ensure that if you are able to complete all the work that is asked of you, this can only improve your position in comparison with where you were at the end of the first semester of this year.

Our aim is to ensure the fairness and integrity of our awards, as well as to support you through this difficult situation in a way that allows you to progress or gain an award.

On some programmes, we do not have enough assessment marks from the first semester to create a robust benchmark, and in these cases, your programme will be supported by the published contingency regulations.

As previously stated, please note that in some circumstances programmes subject to professional regulation may not be permitted to apply this no detriment approach or our contingency regulations. If this is the case, you will be communicated with separately by your Institute.

Please contact hwb@uwtsd.ac.uk if you have any questions. 

What does the ‘no detriment’ approach mean to me?

The University has a number of measures in place to support you to complete your studies. Some universities have announced what they’re calling “safety net” or “no detriment” policies.  The basic principle of these is that when you do your work your marks could go up if you do well during the rest of this year, but as long as you pass everything, they won’t go down from how you were performing before Coronavirus caused this disruption.  We agree with this principle, and that’s what we’ve introduced in our regulations.  Our no detriment approach will support you if you have completed all your work thus far and are able to complete and submit and all your work. If you are not able to do so, the contingency regulations will allow us to support you. For some programmes, these regulations will not apply to you and your programme team will be in touch with you. Keep studying, engaging with your lecturers and doing as well as possible. Don’t worry the University is here to support you during this time.

Changes to Regulations in response to Covid-19

We aim to ensure that as many students as possible are able to complete all of their work. Where necessary this might take the form of alternative assessments or changes to the delivery method (e.g. online examination in place of an on-campus examination). The University has worked closely with the Students’ Union to ensure that these changes were made in the best interests of our students.

In light of the extraordinary circumstances, even if the University is not able to offer you the chance either to complete your assessments or alternative assessments, the revised regulations will support you to able to progress or complete your programme as soon as possible.

The University will consider how many credits it has been able to allow you the opportunity to complete.

For Undergraduates the following table show which regulations will apply depending on how many credits your programme now has.  

For Postgraduates, if you have been unable to complete all of your credits, the University will offer you the opportunity to do so.

For all programmes with fewer than 80 credits, the University will offer you the opportunity to complete all of your credits.

Undergraduate

Total Number of Credits Offered by the Programme

Fewer than 80 Credits

Between 80 and 99 Credits

Between 100 and 119 Credits

120 Credits

Opportunity to achieve at least 80 credits at the next appropriate point without penalty.

 

Contingency Progression and Award Regulations

Normal Progression and Award Regulations, but the module discounted is the missing credits.

Normal Progression and Award Regulations

The University has programmes which are accredited by external bodies, these programmes may have additional requirements and the University is working with each of them individually to determine the best way forward for students on these programmes.  Students across the UK on these programmes will be treated the same by the accrediting body. If you are on one of these programmes, your programme team will be in touch regarding the arrangements.

UNDERGRADUATE Academic Regulations

POSTGRADUATE Academic Regulations

Please refer to the Academic Quality Handbook for further information

 

 

Assessment Information

When will my results be available?

Students will be able to view their end of year results on MyTSD on 17th July 2020, from 10am onwards.

If you are a student on a course that started at a non-traditional point in the year, your examining board may be scheduled to happen later than mid-July. In such cases, results will be released on MyTSD five working days after the date of the board. Please contact Registry if you would like further information.  

If you have any problems accessing your results please contact Registry.

Why are my results being released later than normal?

Due to the ongoing situation with Covid-19, examining boards have been moved back to accommodate extensions to assessment submission dates. Consequently, your results will be released later than originally planned.

If I am being awarded when will I receive my certificate and transcript?

Until lockdown arrangements are eased, we are unable to print and post final transcripts and certificates. When normal service resumes, these documents will be sent to your home address. Please check your contact details in MyTSD.

Will I still receive my certificate and transcript if I have an outstanding academic debt?

If you have an outstanding academic debt to the University, your final transcript and certificate will be withheld. Please check MyTSD and if there is outstanding debt, you can make a payment online

You can also contact the Finance Department if you have any queries. Please e-mail fees@uwtsd.ac.uk or telephone any of the following three numbers:

  • 01792 481050
  • 01792 481182
  • 01267 676837

Extenuating Circumstances 

*** NEW - Important Changes to how you apply for Extenuating Circumstances ***

From Monday 18th May 2020, the way you apply for Extenuating Circumstances is changing.   You will need to login to MyTSD and click on the ‘Data Changes and Forms’ tab to access the online form.

If you are still unsure after reading the information and guidance of the new Extenuating Circumstances process, please contact the Hwb team on 0300 131 3030 or hwb@uwtsd.ac.uk

** Previous versions of the form will no longer be accepted **

Can I still apply for Extenuating Circumstances?

Yes, if you are not able to meet an assessment deadline, you still need to apply for Extenuating Circumstances. The Students’ Union is also available for advice and support (yoursu@uwtsd.ac.uk).  

NEW: If you or someone you are living with has Coronavirus and you need to self-isolate, you can use this official Government isolation note as evidence for extenuating circumstances.

How long will it take to consider my Extenuating Circumstances claim?

When you submit your Extenuating Circumstances to aocases@uwtsd.ac.uk, you will receive an automatic reply saying that you receive a response within 21 days, although we always aim to reply sooner. 

You should only submit your Extenuating Circumstances after you have submitted your work (assignment/presentation/exam) OR  after you have decided that you will not be able to submit your work within 1 week of the assessment’s deadline – but note that the claim must be submitted up to 21 days after the assessment’s deadline. If this is not possible, when you submit your claim please submit it as soon as possible with information on why you were unable to submit the claim within the 21 days. 

I’m worried that I won’t be able to get evidence for Extenuating Circumstances, what should I do? *

If you or someone you are living with has Coronavirus and you need to self-isolate, you can use this official Government isolation note as evidence for extenuating circumstances.

The University will accept statements from students without independent supporting evidence relating to the Corona virus, as we understand that normal evidence will be difficult to source.  

If it becomes clear that this process is abused, the University will consider it a breach of student conduct. 

The normal expectation would be that students should be able to complete the alternative assessments. 

The University will now accept the following student statements as evidence: 

  • A statement that you have/had Corona virus confirmed following test 
  • A statement that you are/were self-isolating and how this has a severe impact on your ability to complete the assessment
  • A statement that you have/had increased caring responsibilities and the impact on your assessments
  • A statement that you lack internet access and as a result are unable to complete work online
  • A statement of increased pressure from employment related to the virus, particularly for emergency services staff, members of the NHS and other key workers
  • A statement that you are in a location that is in a form of extended lock down (either at home or abroad) without access to the internet as a result of the Corona virus 

Graduation and Progression

What will happen to Graduation ceremonies this year?

It is with regret that we have decided to postpone our 2020 summer graduation ceremonies. We appreciate this news will be disappointing, but we can assure you that this decision has not been taken lightly. We truly regret the inconvenience caused but, after careful consideration, our primary concern is the health and wellbeing of our students, their guests and our staff – especially in such uncertain and challenging times.

We will need to review the current situation carefully and will provide further information as soon as the circumstances change and it becomes possible to reschedule the ceremonies. We will keep you informed of any developments on our FAQs and will contact all students who were eligible to attend July’s ceremonies with the new arrangements. We look forward to the opportunity to celebrate with you on a future occasion.

The postponement of the ceremonies should not mean that it will not be possible for you to complete your programme and graduate this summer. The University is currently reviewing its regulations and, where necessary, modifying your assessment tasks in order to enable you to complete your award as soon as possible.

When you qualify for an award, we will make sure we get your award documents (award certificate and final transcript) to you as soon as possible.

Placements

I am unable to complete my placement, what is going to happen?

We know this is not the way that you would have wanted to leave your placement, but this is a time of national crisis and unprecedented plans are now in place. 

We are working behind the scenes to address issues related to incomplete hours, but our first concern is for your safety.  The University is considering its contingency regulations for when we review your academic profiles for the end of year Exam Boards. 

For students on their final placement of an accredited programme, you will be worried and anxious about qualifying and moving to your jobs in September. We are working closely with our accrediting bodies to identify the best way forward to support you. 

Your programme team will be in touch with you to keep you updated.  

I’m on a University placement with my employer, what should I do? 

Under our duty of care to you, we expect that you will not continue with the placement but understand that you must make your own choices regarding your employment, taking advice from your employer and the government advice.  

The University is considering its contingency regulations for when we review your academic profiles for the end of year Exam Boards. The aim is to ensure that students are not disadvantaged and that there is equal opportunity to progress or graduate. 

International Students

For further information email international.registry@uwtsd.ac.uk

**NEW** I am due to start my programme in September/October 2020. How will this be delivered?

We hope that students will be able to study at least the first term/semester on a blended delivery model. Access to teaching material and support will be available online and, for those who are studying in the UK, some tutorials or teaching sessions will be available on campus in small groups, maintaining social distancing and practicing good hygiene. For the small number of courses where a blended model may not be practical, we will communicate with applicants about options such as alternative programmes or deferring.

**NEW** If I start my studies online, will I be able to come to the UK to study afterwards?

As soon as the UK Government recommendations allow us to safely open all of our campuses, and travel restrictions are lifted, you could progress to study the next term/semester as normal. Please note that you may still need to consider possibilities such as a period of self-isolation, for example.

**NEW** I hope to study my programme online initially and may want to consider travelling to the UK at a later point. Do I need to organise a visa as normal?

As you will not be travelling to the UK initially, you will not need to apply for a visa for the start of your programme. If and when you are ready to attend in the UK, we will work with you to apply for a visa. Please note that you will still need to meet the requirements for a tier 4 visa application and we remind you to prepare this in advance, to allow for faster processing.

**NEW** How much financial evidence will I need to consider for my application, if I intend to arrive the UK at a later point?

We will clarify this amount when you intend to start the course, but generally, this will be the remainder of your tuition fee (if you have not paid in full) plus your living costs (as defined by UKVI).

**NEW** How much do I need to pay if I hope to take my first term/semester online, before travelling to the UK to resume my studies?

You will need to pay the deposit. You can pay for your tuition fee in full in advance, if you wish – this allows you to show a smaller amount for your financial evidence.

**NEW** How will I enrol?

If you hope to study your programme online, your documents will be checked remotely. You will receive a link to enrol, allowing you access to our systems. We are planning enrolment in more detail and will update you in more detail in the coming months.

 

 

**NEW** I need to provide evidence that I meet the English language requirements, what do you accept?
**NEW** I need to provide evidence that I meet the academic requirements, but due to COVID-19 outbreak, I will not be able to provide them in time. What can I do?

At present, our recommendation is to seek a deferral to the next available intake.

**NEW** How does the current lockdown affect UWTSD students?

You can find some of the information our students are receiving here: https://www.uwtsd.ac.uk/coronavirus/coronavirus--information-for-students

**NEW** I’d like to defer; will this affect my tuition fee?

If you hope to defer within the 20/21 academic year, we will honour the fee on your offer letter. If you hope to defer to the 21/22 academic year (during or after September 2021), you will be subject to any fee updates that may occur.

Information for International Students

In light of the current Public Health situation in the UK, the UK government has issued some new guidance for visa holders who are in the UK such as international students. The attached government factsheet sets out the detail of these changes.

In brief, the UK government appreciates that some visa holders may be unable to travel back home at present before their current visa expires due to travel restrictions in their home country or due to the fact they may be self-isolating at present. If this is  the case there is a process that can now be followed that will enable them to stay in the UK for a longer period. This is via an email notification to the UKVI. Details are contained on the factsheet on how to apply for this short extension and if this situation applies to you we would ask that you initially contact the University at international.registry@uwtsd.ac.uk to help guide you through this process. 

In addition, this factsheet also confirms that Tier 4 students who are undertaking online teaching due to the current situation in the UK can do so without it impacting their visa status. This is the case regardless of whether the student is in the UK or overseas.

We hope this provides you all with the assurances you need from a visa perspective at this unsettling time and if you need any assistance at all at this difficult time please do not hesitate to contact the University at international.registry@uwtsd.ac.uk where the international registry team will be able to assist you.

 

 

Important UKVI information

The exceptional policy from UKVI has been extended to 31 July 2020.

Students who have already contacted UKVI and received confirmation that their stay had been extended to 31 May do not need to contact UKVI again – their stay is automatically extended to 31 July 2020.

Students whose leave is due to expire between 01 June and 31 July and who cannot travel home due to the pandemic should contact UKVI using the appropriate email address and seek permission to stay.

Find out more here

 

Still need more information?

The University will continue to provide updates to you through the Bulletin, but you can also ask questions through the Hwb and the Students Union